Poster Presenter Guidelines

Below are the guidelines to prepare for your poster presentation.

Poster Presenter Responsibilities

Presentation Commitment: If your abstract is selected, presentation by the first author, a scientific or clinical researcher, or a non-commercial research partner is highly recommended. If the designated presenter is unavailable, another qualified author or representative may present instead.

Display Requirements: Presenters are required to print and display their posters during the scheduled session and submit an electronic version. Each poster will be assigned a board number for display.

Supplementary Materials: Along with the electronic poster, presenters may upload a 5-minute video explaining the poster and up to 5 supporting slides.

Review Process and Fees: Posters are accepted following review. Presenters must pay the required Poster Presenter Fee as detailed in the Submission Criteria.

Content Requirements: Abstracts and posters must focus on scientific questions, clinical observations, primary scientific data, research findings, or other data-driven insights relevant to immuno-oncology.

Scientific and Non-Promotional Content: Posters from commercial organizations, vendors, and service providers are permitted when supported by scientific data. Posters must remain scientific and educational in nature and may not be used primarily to promote a company, product, platform, or service. Company affiliation may be identified as appropriate, but promotional company logos and marketing claims should not be included.

Drug Name Usage: Only generic drug names may be used. Proprietary or brand drug names and trademark symbols should not be included.

Poster Dimensions: Posters should be in landscape format, measuring 77 inches (W) x 48 inches (H) (195 cm wide by 111 cm high). Do not exceed these dimensions.

Title and Abstract Number: Include the poster title and assigned abstract number received upon abstract approval.

QR Codes: QR codes are allowed to link to digital copies of the poster or additional scientific resources but should not lead to commercial websites, sales materials, or promotional content.

Contact Information: Posters must include an appropriate email address for attendee questions or comments. Sales or other promotional contact addresses, such as [email protected], will not be accepted.

Electronic File Formats: Accepted electronic poster formats are PDF, PPTX, PPT, JPEG, and PNG. Video recordings should be in MP4 format and no longer than 5 minutes. Slides can be submitted in PDF, PPTX, or PPT format.

Disclosure Information: Disclosure information will be included in the online abstract; therefore, coauthor details are not required on the printed or electronic poster.

Submission Deadline: Electronic posters and optional supporting materials, including slides and videos, must be submitted by Friday, February 26, 2027. Late submissions or corrections will not be accepted.

Poster Drop-Off: Upon arrival, drop off your poster at the poster bin at Registration. The IO360° team will hang it 30 minutes before your scheduled session.

Handouts: You may distribute handouts of your poster or other non-commercial supporting materials at your poster board.

Poster Removal: Presenters must take down their posters at the end of their session. Posters left behind will be removed by the IO360° team and placed in the poster reclaim box at Registration. Any posters not picked up by the end of the conference will be discarded.

*IO360° does not offer poster printing services.

For any questions, please email [email protected]

Requests for withdrawals BEFORE February 19, 2027: A full refund will be provided less a $200 administrative fee. Alternatively, you may transfer your submission to attend IO360° without presenting a poster, with access to networking and the option to bring a second author.

Requests for withdrawals AFTER February 19, 2027: Requests must be submitted by the designated poster contact. Your benefits will include attending the conference and networking opportunities. If you cannot attend IO360°, your pass may be transferred to another author or colleague on your team. Alternatively, you may choose to receive full credit toward a future IO360° event. Withdrawals made after February 19, 2027, will not be eligible for refunds.